It’s nice to not have to fill the office with bulky copy equipment that only specializes in one task. This has helped make the office a lot less cluttered, as well as it cuts down on the number of devices that could break down. It’s still important to learn how to use your new office toys to prevent jams and malfunctions. When you buy the machine new, you will usually get instruction on how to operate the laser printer plus fax machine. Sending faxes is not hard at all. Let take an HP Laser Jet Printer for an example.
Begin by pressing the power button located on the laser printer. Make sure the device is on and in the “ready” state. If the document that you want to fax is a single page, load it to the scanner’s flatbed glass. To do this, lift the scanner lid and place the document face down in the upper left corner of the glass. Then close the lid. If you have multiple pages that you want to fax, then use the printer’s Automatic Document Feeder, also known as the ADF. To use the ADF, first align the stack of paper you want to fax by tapping it on a flat surface. Doing this will organize and align the documents to fit neatly in the tray.
Load the paper in the ADF with the printed side face up. Slide the paper width guides inward until they stop at the edge of the paper. Do not push the guides in so tightly that they start to bend the paper. Once the document is loaded into the laser printer, you can input the correct fax number on the printer’s number pad. Next, press the Send Fax Button. This button looks like a phone next to a piece of paper. The printer will scan the page or pages and then send the fax to the number entered.
If you are not the most tech savvy person in the office, then it might be best to get a little more office training or help before you start operating equipment that is somewhat foreign to you. As the technology used in making the office equipment becomes more advanced, you can damage the printer/fax machine by not understanding how to use it properly. If the machine needs repair, it’s not the end of the world or the device. A simple google search for a Laser Printer Repair Phoenix technician will help you find a qualified tech in the area to get you back up and running.