The Importance Of Maintaining Your Office Copy Machines

Copy machines are integral to your company’s infrastructure. The selfless machine lying at the corner of a room or on a table that is seldom respected happens to be a crucial piece of equipment in all offices. As much significance as one must allot to the unit, it doesn’t receive much attention from its users, until it breaks down or malfunctions.

Almost everyone has had an experience of heading to the copy machine only to be disappointed that it is not operational or the quality of the copies are anything but acceptable. Repair is certainly a way out but before you indulge in machine repairs, you should maintain the equipment. Maintaining your unit is more significant than you would realize readily. Here are some reasons why you must maintain the device so you can avert copy machine repair.

The first reason why maintenance is important is because of the inconvenience it causes. If the copy machine malfunctions or doesn’t operate then you are likely to be at your wits’ end. If you happen to have another machine in your office or in the building where you are based then you still have an alternative but else you are without options. To avert such an inconvenience, you should opt for timely maintenance. 

The second factor is that of increased operating cost. When you do not opt for repair and maintenance for a long time, the unit would become a gorger of ink and power. The copy machine would run dry sooner than you can think and it would inflate your energy bills. Thus, office copy machine repair and maintenance needs to be according to a schedule and not only when the machine breaks down. Laser printer repair or office copy machine repair and maintenance ensure that the machines run efficiently. When you do not opt for maintenance, the machines would operate slowly, have smudged prints and may not cater to all the functions that it is supposed to. 

Hiring a laser printer repair phoenix  technician is the best way to fix or maintain your copy machine, and repair costs are minimal. Depending on the nature of the problem, the costs can be quite high. If you indulge in timely maintenance, then you can cut down on such an impending expense. You would actually save more money. Finally, if you do not engage in timely copy machine repair and maintenance, the device would have a shortened life.

The Importance Of Seeking Out A Good Copy Machine Repair Man

Whenever you hire a professional, you must try and hire the best. If the best man for the job charges exorbitantly and way out of your budget then you should at least opt for one who is considerably good. You should never hire a technician or any professional who doesn’t have the necessary skills and credibility to get the job done.

Copy machine repair is a very common requisite in offices. Many offices use their copy machines extensively and it is only natural for the piece of equipment to demand some maintenance and repairing from time to time. For office copy machine repair, you should always hire a good technician. You may wonder why you should worry so much about hiring a good technician when getting the machine fixed is the simple objective. Here is why you must hire a credible and expert repair man.

Solution That Works, Lasts & Is Certain

Have you ever come across a situation when a technician you have hired doesn’t really know what has gone wrong with your copy machine? Many companies come across such a situation when the repair man doesn’t have a clue of what is wrong with the device. This is not a situation that you would want to find yourself in. When you hire a repair man, you can be certain that he would know what has to be fixed. More importantly, he would know how to fix it and what solution would work the best for the problem. A single problem can have multiple solutions but not all solutions are the ideal way out. Hiring a good repair man will ensure that your machine gets fixed, with a solution that works and would last for a long time.

A Warranty Or Assurance Of Free Service

Warranty of labor and the work done is very crucial and only a good repair man would offer you the assurance of servicing the machine again, for free, if something goes wrong within a given timeline. 

Convenience, Quick Turnaround Time & Maintenance

A good repair man or laser printer repair phoenix technician would have all the tools and solutions with him to fix the machine right where it is. You can thus get your machine back up and running in no time, which is both convenient and helpful for your business. Besides, a good copy machine repair man will also cater to maintenance of the machine even if you don’t ask for it.

Using Your Laser Printer Plus Fax Combo Machine Is Fast And Easy

It’s nice to not have to fill the office with bulky copy equipment that only specializes in one task. This has helped make the office a lot less cluttered, as well as it cuts down on the number of devices that could break down. It’s still important to learn how to use your new office toys to prevent jams and malfunctions. When you buy the machine new, you will usually get instruction on how to operate the laser printer plus fax machine. Sending faxes is not hard at all. Let take an HP Laser Jet Printer for an example.

Begin by pressing the power button located on the laser printer. Make sure the device is on and in the “ready” state. If the document that you want to fax is a single page, load it to the scanner’s flatbed glass. To do this, lift the scanner lid and place the document face down in the upper left corner of the glass. Then close the lid. If you have multiple pages that you want to fax, then use the printer’s Automatic Document Feeder, also known as the ADF. To use the ADF, first align the stack of paper you want to fax by tapping it on a flat surface. Doing this will organize and align the documents to fit neatly in the tray.  

Load the paper in the ADF with the printed side face up. Slide the paper width guides inward until they stop at the edge of the paper. Do not push the guides in so tightly that they start to bend the paper. Once the document is loaded into the laser printer, you can input the correct fax number on the printer’s number pad. Next, press the Send Fax Button. This button looks like a phone next to a piece of paper. The printer will scan the page or pages and then send the fax to the number entered. 

If you are not the most tech savvy person in the office, then it might be best to get a little more office training or help before you start operating equipment that is somewhat foreign to you. As the technology used in making the office equipment becomes more advanced, you can damage the printer/fax machine by not understanding how to use it properly. If the machine needs repair, it’s not the end of the world or the device. A simple google search for a Laser Printer Repair Phoenix technician will help you find a qualified tech in the area to get you back up and running.

Operating Your Laser Printer Should Be Quick And Easy

Many laser printers and copy equipment have a lot of the same basic options and settings. It’s good to get to know your machine before you put it to work. You can achieve this by locating the manual and reading about how to operate the printer. If you are not able to find the instructions, a google search using the model name or number will allow you to read online. Operating the basic functions of a laser printer is not too difficult at all.

First you load the paper in the tray with all the text facing up. Once you have the paper positioned correctly in the copy machine, you want to go to the control panel and select copy. The control panel will usually shoot a few options at you due to it being multifaceted (laser printer, scanner, fax, copy, etc.). Make sure to pay attention to the paper size. In most cases the copy machine will display a few options. Select the right paper size, if it is not already selected by default, and then select whether it should print out on a single side or double side. In some cases the laser printer will allow you to select if you want the print out to be hole punched or stapled. Once you have all the correct settings, you’re ready to print.

If you want to have multiple copies to print out, first type in the number you want to print into the control panel. So if you want 25, input the number 25 using the pad, and you should see the numbers in the top right corner usually. If you make a mistake and hit the wrong button, most copy machines will have either a standard backspace button, or clear all. Hit start, and you are all set. If you want to print in color, maybe for a flier or whatever you have going on, all you have to do is load the colored paper in the paper tray. It’s also a good idea to send a memo, to the others in the office, to not print on the printer that you are using while you are printing with colored paper. 

Many copy machine repair orders are due to misuse of the equipment. It’s best to educate yourself prior to operating by reading the manual or through proper training. Laser Printer Repair Phoenix is a great way to find a qualified laser printer technician in the area. The tech will be able to repair your equipment and give you proper instructions on how to operate your machine that will not be damaging to it.